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PROGRAM ASSISTANT (Education, Training, & Library)
San Diego, CA 92111
Recruited by: Dennis Montero | Acting HR Manager - Recruitment/Talent | Neighborhood House Association See all my Jobs

  • Hiring Company: Neighborhood House Association
  • Industry: Education, Training, & Library
  • Compensation: Hourly: $10-19/hr
  • Expires: Jun 22, 2019
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Job Description

POSITION PURPOSE:
Under direct supervision of the Senior Management Analyst, performs specialized paraprofessional-level duties to assure Grantee program compliance with Federal, state, local and all program funding sources.

EXAMPLES OF ESSENTIAL DUTIES:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.
• Participates as a member of a Multidisciplinary Team and engages in identifying, assessing, planning and implementing strategies and activities to support program compliance;
• Provides ongoing assistance, support and guidance in assigned area of expertise;
• Assists staff in problem solving in assigned area of expertise;
• Collaborates with other team members and program staff as relates to program compliance;
• Conducts data-analysis and recommends solutions within scope of responsibility and expertise;
• Provides feedback to staff based on data-analysis;
• Participates in the development and dissemination of information and materials relative to subject matter within the Multi-Disciplinary Teams' areas of responsibility;
• Interprets provisions of the Head Start Performance Standards for staff, parents and the community;
• Supports in-service and pre-service training designed to build capacity with program regulations;
• Performs various other administrative duties;
• Prepares and submits compliance reports, spreadsheets and other types of visual displays of data;
• Maintains complete and current records of activities;
• Monitors records and reports of program services to children and families;
• Other duties as assigned by supervisor.

DESIRED MINIMUM QUALIFICATIONS:
Knowledge of:
• Modern theories, methods and practices of assigned areas of responsibility and expertise, including data-analysis and reporting (i.e. Microsoft Excel), early childhood education, social services, emotional and/or physical health, and learning and/or physical disabilities;
• Federal, state and local laws and regulations applicable to the Head Start Program and the assigned areas of responsibility and expertise;
• Head Start Program Performance Standards; Goals, objectives, policies and procedures of the NHA Head Start Program;

Ability to:
• Organize, set priorities and exercise sound independent judgment within areas of assigned responsibility and self-motivate towards assigned tasks and departmental goals;
• Interpret, apply, explain and reach sound decisions in accordance with program regulations, policies and procedures;
• Instruct and train individuals in a group setting and one-on-one;
• Communicate using tact, objectivity, confidentiality, sensitivity, strategy and judgment in dealing with volunteers, parents and staff;
• Understand/ carry out oral and written instructions;
• Demonstrated experience working with culturally and ethnically diverse, low income or no income families and unique populations.
• Perform efficiently and effectively in a team environment.

Language Skills:
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to speak a second language is desirable.

Mathematical Skills:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, ability to compute rate, ratio, and percent and to develop and interpret bar graphs.

Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Experience and Training:
A typical way of obtaining the knowledge, skills and abilities outlined above is a minimum graduation from an accredited college with an Associate Degree and two (2) years’ experience in a support position to a program providing services to low income children and families of diverse cultural backgrounds, and/or other at-risk populations, and/or grant funded programs; or an equivalent combination of education, training and experience.

SPECIAL REQUIREMENTS, LICENSES & CERTIFICATES:
A valid California Driver’s License is required. Certification in Pediatric First Aid and CPR must be met within 90 days of employment. Must meet and maintain state law and county licensing requirements regarding employment in a child care center (fingerprints, immunizations, TB, and physical).

APPLICATION SUBMITTAL INSTRUCTIONS:
Please apply on the Agency website at www.neighborhoodhouse.org. Applications must be fully completed (per instructions), signed, and dated when submitted. Any applicable supplemental application questions and/ or certifications must be attached to the application at the time the application is submitted. All statements on the application will be subject to verification and investigation prior to employment. In order for your education or certification(s) to be considered, you must attach a copy of your official degree transcripts or diploma or foreign equivalency report and/or certification to your application. Please only submit the documents required.

NOTE: Only those candidates being considered will be contacted for an interview and reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions of job on a case by case basis.

ABOUT NHA:
The neighborhood House Association is a non- profit organization. Head Start positions are funded in whole or in part by money provided through the State and Federal Government. Additionally, some Social Service Program positions may be funded in whole or in part through grant funds. Because positions and salaries may be funded through grants, and State and Federal funds ongoing employment will be contingent upon the continued receipt of these funds.

BENEFITS:
Eligible employees receive the following benefits:
• Vacation;
• Sick leave;
• 13 paid holidays;
• Two (2) personal days;
• Four (4) days annual bereavement leave;
• 401K Retirement Plan;
• Medical;
• Dental;
• Flexible Spending Account (FSA);
• Life & Disability insurance;
• Supplemental Life & Voluntary Products;
• Social Security;

**Medical and dental benefits are provided to regular employees who work a minimum of 30 hours per week.**

INTRODUCTORY PERIOD:
All regular appointees serve a six (6) month introductory period.

CITIZENSHIP/IMMIGRATION STATUS:
In accordance with the Immigration Reform and Control Act of 1986, Neighborhood House Association hires only U.S. citizens and others lawfully authorized to work in the U.S.

This Job Announcement is not an offer of employment. The provisions of this job announcement do not constitute an express or implied contract. Any of the provisions contained in this job announcement may be modified or revoked without notice. Any person who is hired may voluntarily leave their employment upon giving proper notice, and may be terminated by the Agency at any time and for any reason. Any oral or written statements to the contrary are hereby expressly disavowed and should not be relied upon by any prospective or existing employee.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Please note that offers of employment are only valid if they are made by the Human Resources Department