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PROGRAM ASSISTANT - EHS/QPI (Nonprofit)
San Diego, CA 92111
Recruited by: Dennis Montero | Acting HR Manager - Recruitment/Talent | Neighborhood House Association See all my Jobs

  • Hiring Company: Neighborhood House Association
  • Industry: Nonprofit
  • Compensation: Hourly: $10-19/hr
  • Expires: Sep 06, 2019
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Job Description

POSITION PURPOSE:
Under direct supervision of the Area Director and/or Program Advisor, performs specialized paraprofessional-level duties to support and assist center and area staff to identify, develop and implement strategies to meet the cognitive, social, emotional and physical needs of Head Start Program children and their families; and performs related work as assigned.

EXAMPLES OF ESSENTIAL DUTIES:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

• Provides ongoing assistance, support and guidance to center and area staff in assigned area of expertise;
• Maintains complete and current files and records pertaining to activities; Assists parents and families in problem solving in assigned area of expertise;
• Serves as an advocate for parents and families with outside agencies;
• Acts as a resource and provides and/or makes referrals for necessary services;
• In assigned area of expertise, informs and educates parents and families about emotional, physical health, social, educational and other special needs of children;
• Implements case management procedures and follow-up activities;
• Collaborates with other team members and program staff on the status and needs of children and their families;
• Discusses child and family progress and/or problems and recommends solutions within scope of responsibility and expertise;
• Interprets provisions of the Head Start Performance Standards for staff, parents and the community;
• Provides in-service and pre-service training;
• Documents child and family progress and performs various other administrative duties;
• Maintains complete and current records of activities;
• Prepares regular and special status reports;
• Monitors records and reports of program services to children and families;
• Participates in parent recruitment activities;
• Logs and codes data according to prescribed standards;
• Inputs data into the online PROMIS computer database system;
• Verifies recorded information to ensure accuracy and completeness of data;
• Identifies and corrects errors;
• Updates files and records;
• Operates IBM compatible Personal computers and associated office equipment;
• Assembles, batches, and distributes data;
• Performs additional functions incidental to data entry activities.

DESIRED MINIMUM QUALIFICATIONS:
Knowledge of:
• Modern theories, methods and practices of Early Childhood Education and Child Development;
• Modern theories, methods and practices of assigned areas of responsibility and expertise, including early childhood education, social services, emotional and/or physical health, and learning and/or physical disabilities;
• Federal, state and local laws and regulations applicable to the Head Start Program and the assigned areas of responsibility and expertise;
• Head Start Program Performance Standards;
• Goals, objectives, policies and procedures of the NHA Head Start Program;
• Modern theories, principles and practices of supervision, including training and staff development;
• Record keeping and filing practices and procedures.

Ability to:
• Organize, set priorities and exercise sound independent judgment within areas of assigned responsibility;
• Interpret, apply, explain and reach sound decisions in accordance with program regulations, policies and procedures;
• Instruct and train individuals in a group setting and one-on-one;
• Communicate effectively orally and in writing;
• Prepare clear, concise and accurate reports, correspondence and other written materials;
• Exercise tact, objectivity, sensitivity, strategy and judgment in dealing with volunteers, parents and staff;
• Organize and maintain specialized documentation.
• Operate a computer terminal and/or computer using word processing, spreadsheet, database and other standard business software;
• Type accurately at a speed necessary to meet the requirements of the position;
• Interpret, apply, explain and reach sound decisions in accordance with policies and procedures;
• Compose routine correspondence from brief instructions;
• Prepare clear, accurate and concise records and reports;

Training & Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is at least graduation from an accredited college with an Associate’s Degree in Child Development or related field; and two years experience providing direct services to low income children and families of diverse cultural backgrounds; or an equivalent combination of education, training and experience. Applicants must pass a data entry /keyboarding test as part of the hiring process.

Language Skills:
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to speak a second language is desirable.

Mathematical Skills:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

SPECIAL REQUIREMENTS, LICENSES & CERTIFICATES:
A valid California Driver’s License is required. Must meet and maintain state law and county licensing requirements regarding employment in a childcare center (fingerprints, TB, physical, immunizations).

APPLICATION SUBMITTAL INSTRUCTIONS:
Applications may be obtained at 5660 Copley Drive, San Diego, 92111; 841 S. 41st Street, San Diego 92113; or on the Agency website at www.neighborhoodhouse.org. Applications may be mailed or delivered to the Human Resources Department at 5660 Copley Drive, San Diego, CA 92111 or scanned/emailed to: recruiting@neighborhoodhouse.org.
Applications must be fully completed (per instructions), signed, and dated when submitted. Any applicable supplemental application questions and/ or certifications must be attached to the application at the time the application is submitted. All statements on the application will be subject to verification and investigation prior to employment. In order for your education or certification(s) to be considered, you must attach a copy of your official degree transcripts or diploma or foreign equivalency report and/ or certification to your application. Please only submit the documents required.
NOTE: Only those candidates being considered will be contacted for an interview and reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions of job on a case by case basis.

ABOUT NHA
The neighborhood House Association is a non- profit organization. Head Start positions are funded in whole or in part by money provided through the State and Federal Government. Additionally, some Social Service Program positions may be funded in whole or in part through grant funds. Because positions and salaries may be funded through grants, and State and Federal funds ongoing employment will be contingent upon the continued receipt of these funds.

BENEFITS:
Eligible employees receive the following benefits: Vacation;

• Sick leave;
• 13 paid holidays;
• Two (2) personal days;
• Four (4) days annual bereavement leave;
• 401K Retirement Plan;
• Medical;
• Dental;
• Flexible Spending Account (FSA);
• Life & Disability insurance;
• Supplemental Life & Voluntary Products;
• Social Security;

*Medical and dental benefits are provided to regular employees who work a minimum of 30 hours per week.

INTRODUCTORY PERIOD:
All regular appointees serve 6 months introductory period.

CITIZENSHIP/IMMIGRATION STATUS:
In accordance with the Immigration Reform and Control Act of 1986, Neighborhood House Association hires only U.S. citizens and others lawfully authorized to work in the U.S.

This Job Announcement is not an offer of employment. The provisions of this job announcement do not constitute an express or implied contract. Any of the provisions contained in this job announcement may be modified or revoked without notice. Any person who is hired may voluntarily leave their employment upon giving proper notice, and may be terminated by the Agency at any time and for any reason. Any oral or written statements to the contrary are hereby expressly disavowed and should not be relied upon by any prospective or existing employee.
Please note that offers of employment are only valid if they are made by the Human Resources Department